Scheduling – EMSOW: end-to-end radiology platform

Accessing the Schedule module

EMSOW Team — Tue, 06 Sep 2016 12:32:00 +0000

The Schedule module allows you to schedule radiologic technologists’ work hours as well as patient appointments. To open the module, sign into your account on your EMSOW site and click SCHEDULE in the upper navigation bar:

If the module is not available, please ask your system administrator to give you the appropriate permissions.

How to schedule work hours for a technologist

EMSOW Team — Tue, 06 Sep 2016 12:51:58 +0000

To add a time slot for a technologist, please select the Office schedule tab and click Event → Create:

The Add new event window will open:

The basic options in this window are the following:

In the Referring facility field select the facility to be visited by the technologist. Administrators can modify the facility list by going to SETUP → REFERRING → REFERRING FACILITIES.
In the Study groups field select what groups of studies the technologist will be able to perform. Administrators can modify the study group list by going to SETUP → TESTS → STUDY GROUPS, as well as the list of available studies by going to SETUP → TESTS → STUDIES.
The Work time and Break time drop-down lists allow you to specify the work and break hours of the technologist.
Under Recurrence pattern, you can select options to make the event repeating. For example, with the options below the event is scheduled to occur bi-weekly on Thursdays from the 7^th of July 2016 to the 25^th of August 2016:

Another way to add a new event is from the Schedule Rules module by clicking the Add new button. In the Schedule Rules module you can add only a recurring event while in the Schedule module you can also add a single event. For more information please refer to the

How to check a technologist’s schedule

EMSOW Team — Tue, 06 Sep 2016 13:04:35 +0000

Radiologic technologists can check their work schedule by following the instruction below:

Sign into your account on your EMSOW site.
Click SCHEDULE in the upper navigation bar.
Click Technologist schedule and select the required date of service in the calendar. The schedule will display the corresponding week with referring facilities to be visited.
Right-click the required facility’s name and select Confirm event or Cancel event.
Select the Patient schedule subtab to see the patient schedule.
If you wish to print the patient schedule, please click Print → Schedule. A PDF file ready for printing will be downloaded to your computer.

How to add an appointment

EMSOW Team — Tue, 06 Sep 2016 13:17:40 +0000

Open the Schedule module.
Select the required day in the calendar.
Double-click an empty slot to add an appointment.

The Add new service window will open:
Select the Referring doctor if there is more than one doctor in practice.
Fill out the Date of birth, the Last name, and the First name of the patient.
Select the Gender.
Select the Study from the list of studies. Other fields, such as SSN, Address, Phone, Insurances, and Notes are not necessary to fill out.
Save the service when you have filled out the fields.

How to automatically notify technologists about facility visits

EMSOW Team — Mon, 10 Apr 2017 13:44:04 +0000

Add an email address to the technologist’s account in SETUP → ACCOUNTING → TECHNICIANS.
Make sure the technologist has a user name in the system that is linked to their account (double-click the user account and see the “Links” tab).
Make sure the default service statuses for “scheduled” and “cancelled” events exist in SETUP → PROCESSING → SERVICE STATUS (double-click a status and select “Use it by default”).
Make sure the technologist’s user account is in a group that has the “Technologist schedule – confirm/cancel events” permission enabled.
Go to SCHEDULE → OFFICE SCHEDULE, create a new event and assign the technologist to it. A notification will be sent to their email address.
To confirm the event, the technologist will have to click “Confirm” in the email message.